Second-hand heavy vehicles
Here’s how dealers can manually register a second-hand heavy vehicle or a new vehicle that cannot be registered using myVicRoads partner account.
Check vehicle registration
Register a new or used heavy vehicle manually
- Have a VicRoads delegate inspect the vehicle.
- Record the vehicle description on the dealer heavy vehicle verification check form [PDF 190 Kb].
- Submit the completed dealer heavy vehicle verification check form for approval by email to [email protected] (some vehicles may require an inspection and registration at a VicRoads office).
- Confirm “Stolen Status” through the personal property securities register (External link).
- Complete ALL sections of the dealer vehicle registration form [PDF 196 Kb] (including signatures) and attach the number plate bar code to the top right-hand corner.
- Give the carbon copy section of the dealer vehicle registration form (called the certificate of registration) to the registered operator.
- Issue the appropriate number plate(s).
- Complete the manual (offline) registration summary form.
- Total all fees payable, including the administration fee and inspection fee for each registration.
- Mail all registration forms and payment (by cheque or credit card advice) to VicRoads within 48 hours (two working days) in the “WHITE” prepaid envelope.
What needs to be sent to VicRoads (White envelope):
Do not send roadworthy certificates.
Keep a copy of all documentation at the dealership for auditing purposes.
Number plates must be attached to the vehicle and be clearly visible before the vehicle may be used on a road or public place.